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HOA and Multi-Family Painting: Suggestions on how to get your exterior painting project approved!

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HOA and Multi-Family Painting: Suggestions on how to get your exterior painting project approved!
 Suggestions on how to get your exterior painting project approved!
Here is a home where we changed the color scheme to match another home in the neighborhood and the HOA had to approve it.

HOA and Multi-Family Painting: Suggestions on how to get your exterior painting project approved

Most HOA’s in the Denver Metro area that we deal with are wonderful to work with. You do however occasionally get some that are more difficult, some that take their time in responding back to you, or are very strict with the color approval process.
One of our customers this summer had his HOA approach him after we recently painted his home to tell him that he didn’t get proper written approval, and he needed to repaint his home again once his design review committee approved the new colors. He told his HOA he didn’t know about the approval process and wasn’t going to change the color and couldn’t afford the additional expense of repainting his home – even if it was at a discounted rate the second time around. The customer had just purchased the home and told them he wasn’t too concerned about their threat to put a lein on their home. His logic was, he doesn’t plan on selling his home within the next eight years or so, if they put a lein on his house by the time he goes to sell it, it will be due for a new paint job anyway.
I had the opportunity to experience first-hand a potential problem dealing with our own HOA when it came time to paint the exterior of our home this fall. Let me tell you, it could have been a real nightmare if we didn’t have our “ducks in a row”. I contacted our HOA early summer and explained that we wanted to paint our home by early fall. They directed me to their website where I was to print out a form, and to request the color choices with paint swatches attached to it. Once I filled out the form properly and faxed it back to them, it would go to the board for approval. I also mailed the original and made a copy of it. I explained in detail the paint manufacturer, paint color, product quality, sheen, and location of each color to be applied. After several weeks I received my painting approval form in the mail and our custom designed colors had been approved and signed off by one of the board members. Weeks later, we repainted our home, and within a week after we painted our home we received a notice stating that we did not get the proper approval and would be fined for painting our home without proper approval. They also stated that we would need to resubmit colors to be approved. After further review they decided that I was not in the wrong and that the threat and fine would then be lifted. I’m not sure where the communication breakdown occurred in their organization but was I glad that I went through the proper channels and had a copy of the board member’s signed approval!

Tips on how to work with your HOA

First, if you’re like me, you need to hunt down your monthly bill from your HOA and contact the management company that handles the maintenance of homes in your HOA community. Once you find the number, call them and explain your painting project and ask them for the proper protocol to get approval to paint your home and how long to expect this process to take. Also ask them to direct you to the website or if they can send you any necessary forms to be completed for the approval process and if they need any of the color samples on paper (“paint chips” or “draw-downs”) acquired from the paint store themselves in addition to the names and if the colors you have chosen need to be applied to the home or not? Some HOA’s even require more than one sample set of colors. Ask the HOA if they would like the paint samples to be applied to the home, ask where at and how big of an area they would like you to paint. For example they may say, “Apply a one foot by one foot section of each color to the garage door and use blue tape and write down next to the color applied if the color is the trim, body, and accent (punch color e.g. front door, shutters, additional garage door color….)”.

I have found that it can take anywhere from a couple weeks to a month or two to get your color selection approved. It depends on how busy and well staffed the property management team is, if the colors you choose are the same colors you currently have, ones chosen from a new or existing color palette of HOA approved colors, what the colors of your nearby neighbors homes are or if the new colors you have chosen fit into their plans for the neighborhood or not.  I have also seen customers choose a color that they love and the HOA feels the color looks too similar to a nearby neighbors’ house.

Some HOA’s have little to no guidelines to adhere to. In these cases I’m often suggesting color schemes for our clients and ensuring they don’t upset their neighbors with colors that are too bold or too similar to a nearby neighbors’ home.  Some folks who may have recently left a beautiful Victorian home on the East Coast with a multitude of very bright colors need to be coached that it wouldn’t fit in with the earth tone theme in their new Colorado neighborhood for instance.

As part of our service, we like to find out about the HOA requirements and help with our free color consultation. We typically look at the color of the roof, and any stone or accents on or near the home in addition to some of the ideas the customer had in mind. We then look at a variety of paint manufacturer color palettes and samples from their “fan decks” of colors and select a color. Sometimes it entails also taking a tour of other homes in the area or viewing our portfolio of homes painted to help steer the customer in the right direction. We also have two professional decorators and color consultants that work with us and perform this service on a full time basis.

Once we narrow the color schemes down, we like to place samples on the home to see how the customer likes them. When we are both certain of the color selection, we then have the customer submit the colors to the HOA for review and approval.

It’s really a rather simple process – especially when you consider our average paint job in Colorado is about every 8-10 years.  Cheers and happy painting!

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Trevor Z Marshall

Owner & Managing Member at Colorado Painting

Originally from Texas, I’m now thrilled to call Colorado home! Life at our house is full of energy, with four kids, a dog, a cat, and a rotating cast of fish (turns out they’re not the easiest pets to keep alive). Thankfully, my wife Erin and I somehow manage to stay afloat. I’m a proud graduate of Vanderbilt University and have been fortunate to live and work across the country, gaining valuable experiences along the way. When I’m not working, I enjoy making the most of Colorado’s beautiful outdoors, catching up with friends and family, following sports, especially European football, and exploring Boulder’s fantastic craft beer scene. I’m passionate about supporting our team members, whom we proudly refer to as Partners, in delivering top-tier customer service and achieving outstanding results. Looking forward to the opportunity to work together!

Faith KFaith K ★★★★★ This place is the real deal! They know everything when it comes to paint and are professional through it all. If you’re around Denver DEFINITELY reach outHanna A.Hanna A. ★★★★★ I don’t often leave reviews, but these guys are out of this world. All the guys were incredibly professional and nice. They quoted me a good price and made sure I was 100% happy with the job when they were done. I know that if I wasn’t, they would have done anything to fix it, luckily I was more than pleased! I recommend them to everyone!GANDOFF0030GANDOFF0030 ★★★★★ Commercial team was on top of it! Amazing people and understood what I asked of them. Very well done and will recommend every single time!Allison P.Allison P. ★★★★★ The staff was great at communicating. The painting team was very fast and did a great job. They painted our whole house and back porch and it looks so good!Danny F.Danny F. ★★★★★ WOW!Osman & his team are incredible, they all work together to get the job done. Bedroom #1 - Popcorn ceiling removed, retextured & entire room painted. Bedroom #2 and bathroom painted. Entire job completed in 2 days! It was amazing to see the pride these guys put into their work! Thanks also goes to the project manager, Ben, for keeping us informed along the way.Eric HEric H ★★★★★ Had a wonderful experience with the Colorado Residential Painting team, from sales, painting execution, to final walk through, and payment process!Sales:The team worked diligently on getting me the best price with top quality paint materials. The quoting process was prompt, professional, and with clear communication. In addition to painting the entire home exterior, we had exterior trim that needed replaced, and we even included a custom solid wood front door that needed careful attention to sand, stain, and reseal. Our sales rep (Eric) was a pleasure to work with and helped us through the up front analysis and evaluation of options to choose from.Painting Process:Communication and attention to detail was extraordinary! Greatly appreciate the level of expertise and professionalism! The lead painter (Leo) and his team were superhuman in their details, work ethic, and commitment to making the customer satisfied! The project lead (Ben) was onsite everyday making sure the team had everything they needed to work efficiently and get the job done on time without any delay.The ENTIRE team was friendly, communicated clearly, and simply amazing!Highly recommended and phenomenal job!Peter M.Peter M. ★★★★★ Fantastic service all around. Great people. I cannot say enough of good things about them. i would definitely recommend them.pam F.pam F. ★★★★★ Excellent service, attention to detail, great crew and companyCharlie A.Charlie A. ★★★★★ Eric and the team were nothing short of exceptional. They were very professional and courteous. They asked a bunch of questions for my preferences and provided their expert opinion when asked for it. They have problem solving skills when it comes to siding repair and made it look seemless. Top notch group overall and I would hire them again not for exterior painting.Christy M.Christy M. ★★★★★ CCRP were easy to work with from the beginning to the end of the project. Ben kept me informed of everything and Leo and his crew did a fantastic job painting and fixing a few things on the house. Our home looks fantastic. We are very happy with the painting job they did!Dan M.Dan M. ★★★★★ I can sum up their work in one word, "Outstanding!". Was super surprised the pride they take in their work. Worth every penny. Dan MCarl F.Carl F. ★★★★★ I would highly recommend Colorado Commercial & Residential Painting. They were very easy to work with during the process of getting the exterior of our house painted. From start to finish, they kept in regular communication with us. They were patient as we worked through the selection of the color palette and moving it through the HOA approval process. Once the project started, we received updates several times a day. And Trevor, the owner, stopped by several times to check in with us. Leo and the crew did an excellent job with all facets of the painting and staining process.Richard KRichard K ★★★★★ CCRP were very easy to work with at all the steps along the estimate-schedule-paint-pay process. They did a great job - each home owner is so happy with the results. They took great care in the painting, put thought into addressing issues, and gave solid, quick estimates for new work to address additional issues. I will definitely be using them again!John B.John B. ★★★★★ Ben, Osmond, and his team did an outstanding job. They did an excellent job prepping and had every inch of the hardwood floor covered as well as cabinets, lights, etc. I would highly recommend Colorado Painting to anyone wanting high quality painting and a very personable and professional team. There were a few very slight spots to fix (mostly due to the colors we chose) and they came out and resolved the issues very quickly. Great job!Marcus GMarcus G ★★★★★ Really great job on painting the trim of my house! Leo and the crew paid attention to detail and Ben was super communitive throughout the process. The job really modernizedmy house from 1949! Definitely will use for other projects.Elizabeth “Liz” F.Elizabeth “Liz” F. ★★★★★ They were on time and did a great patch up work on the shed would use them again for any big painting projects!Elizabeth “Liz” F.Elizabeth “Liz” F. ★★★★★ They were quick, on time and did an amazing job on my shed!MIND FRAME C.MIND FRAME C. ★★★★★ CCRP does great work! My wife and I are very pleased with the quality of their work and their top-tier customer service. Their crew treated our home like it was their top priority. We’ll definitely be using them againfred G.fred G. ★★★★★ This is the second time I have used Colorado Commercial Painting and I have to say both experiences were excellent. From the sales team to the painting crew, everything was great. Everyone was professional and knowledgeable. I had the interior and exterior painted. The painting crew were professional and efficient. They took pride in their work and made sure everything was done correctly. They also took care to protect the things that were not being painted. I will be using them again and I highly recommend them if you are looking for quality painting.Kelly A.Kelly A. ★★★★★ We really enjoyed working with CCRP to paint the exterior of our home! Everyone we worked with from the quoting and scheduling, to the painting and repair of our home was friendly, helpful, and clearly communicated each step of the project. Ben was an awesome project manager and Leo and his team did an outstanding job painting- everything was done beautifully and meticulously. We couldn't have been happier with the end result!js_loader
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